How do I place and remove «read only» from my Word files? – data protection

Microsoft Word is a program with many very useful features, one of which is read-only mode This is a way to protect your files and prevent others from modifying your documents.

How does Word’s protected or «read-only» mode work?

The read-only mode feature of Word is Prevent others from making any kind of modification to the file you created, since what this method does is disable editing tools on that document. Whoever owns your file can only read it and not edit it.

Steps to Restrict Editing of Word Files

If you want to restrict editing of Word files, you must enter the Word application from a computer or mobile phone, or you can Activate read-only mode From the Microsoft Office 365 website.

When reading mode is activated, you will only be able to read its content. Also, if after activating read-only mode, you want to be able to edit the file again, you can do so by deactivating the «Protected» option.

from the mobile app

1. Open the Microsoft Word application on your phone.
2. Sign in with your Microsoft Office account.
3. Select the document to restrict editing.
4. Click the Edit icon at the top.
5. Then go to the bottom and click on the date in the bottom right corner.
6. Click the Edit button.
7. Then select the «Show» option and your document will automatically enter «Read Only» mode.

using computer

1. Open the Microsoft Word program on your computer.
2. Go to the top toolbar and click the View tab.
3. Then Click the Restrict Editing iconA menu will be displayed.
4. Check the «Only allow this type of editing in the document» option and select «No changes (read-only)».
5. Click Yes, apply protection.
6. Then in the box that appears, you need to enter a password that you can remember, and then enter the password again to confirm.

on the official website

1. Go to the Microsoft Office 365 website.
2. Then, you need to log into your Microsoft Office account.
3. Go to the left side of the screen, then Click the word icon.
4. Then all the Word files you created will appear, and select the files you want to set to read-only mode.
5. Double-click the file to open it.
6. After opening the file, go to the toolbar at the top.
7. Click the «Edit» buttonand the options menu is displayed.
8. Select the «Visualize» option and automatically «Read only» mode will be activated in your document.
9. To be able to edit your file again, go to the top and click the «Edit» option.

How to Disable Word Read Mode Protection?

1. If you have a Word file open, you must first close the document.
2. Go to the location of the file and right click on the file, a menu of options will appear.
3. In the options menu you should Select the «Properties» option.
4. Click the Properties tab.
5. Then in the «Properties» section, you need to uncheck the box next to «Read-only».
6. Click the OK button to apply the changes to the file.
7. Open the Word file, then you should check that it is no longer Show «read-only» notificationat the top of your document.
8. If it no longer displays the «read only» notification, you will be able to edit the file and save any changes you have made to the document.
9. If the file is still blocked, you must unprotect the file and click Tools.
10. Select the «Unprotect» icon.
11. If the document is password protected, the Document Not Protected dialog box appears.
12. If the document does not require a password to unprotect, you need to click «Unprotect» and the document will be unlocked for you to edit.