Organization matters in business, as it helps to work efficiently and can help the organization, especially for documents created and managed within the company, SharePoint tools. With it, you can organize files in folders and move them from one place to another. If you want to learn how to move files with SharePoint, keep reading this article.
What are some ways to better organize your SharePoint documents?
How important it is in the business world to have a well-trained and well-organized workforce to perform tasks.What can help significantly is There is a tool that affects performance The efficiency of the company and its employees.
In this regard, you may have heard of SharePoint. It’s a tool designed by Microsoft Corporation to help you better organize your documents and make them accessible when you need them.The way to organize your SharePoint documents is Create a folder to store your documentsyou can move files in this tool to better organize their content and structure.
How do I create folders in SharePoint to hold files?
You probably know how to create folders on your PC desktop in Windows. But for SharePoint, you probably haven’t tried it yet, You can create folders to save files and protect them. This is the ideal and safe place. Also, it allows you to find them quickly and efficiently. Check out the steps on how to create a folder in SharePoint:
You enter SharePoint and are in the location where you want to create the Documents folder in SharePoint. Then you go to the menu and click New, then Folder. The folder name dialog will be displayed, you must specify a name, and then click Create. When it’s done, you’ll see a new folder with the name inserted in the document library, and you can start adding files, or you can create a new folder, a subfolder, in it.
How to move files in SharePoint?
Organizing your files is important, and SharePoint tools have proven to be the best option for organizing your documents.Actually There are several ways to move files Inside this wonderful tool. You can do this with File Explorer, with options to move and copy, manage content and structure, and organize content. We’ll show you in detail how it’s done in these ways right away.
Use File Explorer
Using File Explorer, you must enter the destination and source’s document library. Then, click File Explorer.You will be able to observe an explorer window with each library displayed which will allow you to use the options Drag and drop to move files within each library. Depending on the type of content in a file or folder, you may decide to move some and keep others, but keep in mind that this is done manually, not just copying the file and deleting the original.
Actions «Move To» and «Copy To»
Another way to move files in SharePoint is through the Move and Copy to actions, but keep in mind that you can only move files from SharePoint Online and You will be able to move files from this tool to OneDrive and vice versa Even sharing files and documents on OneDrive is easy. If you want to use this option to transfer files to OneDrive, you must select the file and click one of the two options. If you click Move, the file will be moved to a different library folder, preserving content and history. On the other hand, if you use a copy operation, only the most recent content will be preserved.
Manage content and structure
From the Manage Content and Structure options, you can move not just one file, but multiple files, keeping a history of modifications or versions created.To do this, you must first Enable publish infrastructure optionif you are the owner of the SharePoint account.
content organizer
To access another way to move files in SharePoint, you must Enable Content Manager Options. Next, you choose the route that will be used, i.e. send the file to another place, and import the file to move to another repository. If you want, you can move the files to another site and they will retain the content type and metadata, but not the creation version.