Microsoft Excel is a fairly powerful program that allows us to Create records, tables, statistics, lists and others; even automated forms using macros. You can download Excel from its website or use the online version, buy a digital disk or a mobile version.
While the program itself is already pretty good, if you use VBA, install add-ins, or combine it with other programs such as Microsoft Access, part of Microsoft’s Office suite, we’ll teach you how to cross data.
How do I move my data from Excel to Access?
One limitation of Excel is the inability to efficiently interleave information from two data tables, that is, data from a list with multiple duplicate names is registered or combined with data from another list to give all common and non- General data. This happens because by default what Excel does is always get the first information for duplicate data and ignore the others.
To replace this question is it is required Bring data from excel to accessthen merge the duplicate data into one and bring them to the main table, once done, the data will be exported from Access to Excel and relevant modifications made there.
Clean data before importing
First and foremost, the tables that will play a role in this task must be as organized as possible and their data in order, any other necessary and irrelevant information must be eliminated to Avoid possible mistakes at intersections data.
Again, you verify that the usual information, assuming it’s a list of employees, including payments, debts and other financial matters, IDs, names, etc., is exactly the same in both tables, as this can cause problems when cross-information.
Connect Access data with Excel
After doing the above, click the link between Excel and Access to export the spreadsheet from one program to the other. Spreadsheets in Excel must be named to give you more control over them.
Go ahead and open the app and Create a new database and rename it according to your needs, now, from the «External Data» tab, you will see the «Excel» option, this is where you will import the file; when you do this, you will have to select which will Access Asks you for a range of options; first, we recommend that you leave everything as default. You have to do this across the spreadsheet as much as possible.
Split into organized topics from within Excel
Excel has many formulas and functions, such as the Excel functions BDVAR and BDVARP, which are based on Statistics to calculate population differences. With this software, you can also organize information by subject, which is highly recommended if you are intersecting data between tables.
What is the procedure for choosing the best data type when importing my information?
As we already mentioned, if it’s your first visit visit, use the default options to avoid possible errors. Likewise, when you import an Excel file into Access, you’ll see a dialog, select the «Show Sheet» option, so it will display the spreadsheet table correctly.
If so, also specify that your tables have headers and they are on the first row so that Access doesn’t misplace them with the real information, and then it modifies the information for those tables that will be imported, because luckily the software allows you to Eliminate those columns you think You don’t need them for data intersection Finally, the «no primary key» option; this process also works for every spreadsheet.
How to automatically append data from Excel?
A peculiarity of Excel is Autofill cells If they follow a logical sequence, such as a sequence of numbers from 1 to 1, 2 to 2, etc; or even an alphabet, or repeating data; to do this, you have to put the sequence in the first two boxes, then click the second the bottom left corner of the box and drag down or to the side depending on how long you want to fill, and that’s it.
How can I compare two tables in Access to find only matching data?
Using the Excel database function BASE is to calculate the base of a number, we specify the details, very useful Logarithmic calculations in Excel. When you have entered all the tables in Access, below the task bar, two dialog boxes will appear, where the title of the table will be, from where you can compare, differentiate and finally join the data, choosing those specific ones you want .